privacy policy

1. Regarding our efforts to protect personal information (personal information protection management system)
   , we have established regulations and organizational structures to appropriately protect personal information, and we strive to protect personal information appropriately, continuously reviewing and improving our efforts.
2. Regarding the acquisition, use, and provision of personal information,
   we will appropriately acquire, use, and provide personal information handled in all of our business operations, including the personal information of our employees, and will not handle personal information beyond the scope necessary to achieve the specified purpose of use. If we need to handle personal information beyond the purpose of use, we will obtain the individual's prior consent.
3. Regarding the secure management of personal information,
   we take appropriate preventive measures and corrective actions to ensure the security of personal information obtained directly through written documents or entrusted to us by our clients, to prevent unauthorized access, leakage, loss, destruction, alteration, etc. Personal information entrusted to us by our clients will be used and managed strictly in accordance with the contract. Furthermore, when we outsource the handling of personal information to an external party, we will obligate them to strictly manage personal information through contract and implement security measures.
4. We will promptly address any complaints or inquiries regarding personal information .
   
5. Regarding laws, guidelines, and standards concerning personal information,
   we will comply with all applicable laws and standards regarding the personal information we hold, and we will maintain and improve the initiatives and protection activities described in the above sections.

Established March 1, 2004
Revised March 25, 2011
First Co., Ltd. Chairman of the Board: Yoshinobu Oka
President and Representative Director: Katsutoshi Oka

Our company has received certification for the Privacy Mark from the Japan Information Processing Development Center (JIPDEC), which is granted to businesses that handle personal information appropriately

Regarding the handling of personal information

At our company, we are committed to protecting personal information by complying with the following matters in accordance with our "Personal Information Protection Policy."

1. Contracted work from our clients (clients) (listed below)
   We will use the data only within the scope of the purpose of use as stipulated in the outsourcing agreement with the client
   
   1. Campaign Secretariat (Application acceptance, drawing, prize delivery)
   2. Event staff dispatch (MC, companions, director dispatch)
   3. Event management (attendee surveys, customer surveys)
   4. Convention and exhibition management (visitor surveys, seminar participant surveys)
   5. Sampling (tasting, sampling, and product evaluation questionnaires)
   6. Commissioned research (group interviews, web surveys)
   7. customer management
   8. Joint Promotion Office, Specific Project Office
2. Implementation of our company's independent events and research
   
   1. Independent research (group interviews, web surveys)
   2. Self-organized events (registration of prospective attendees, attendee surveys, acceptance of gift applications, drawing, and shipping of prizes)
3. Our company's staffing services (event staff, etc.)
4. Our recruiting services (new graduates, mid-career hires, and external partners)
5. Our company's human resources, labor relations, training, accounting, and general affairs operations (personal information of employees and former employees)
6. Communication with business partners, etc. (personal information of business partners, etc.)
7. Responding to inquiries to our company via written documents, telephone, fax, email, etc
8. In addition, we will inform you of the purpose of use and obtain your consent for other tasks

*Personal information will not be used for purposes other than those stated without your consent

First Co., Ltd. Personal Information Management Officer:
Hiromi Okochi

Procedures for requesting disclosure of personal information subject to disclosure

1. For the purpose of carrying out business operations such as personnel, labor, general affairs, accounting, and training, including the handling of personal information and employment contracts of our employees.
   
2. Personal information of our employees is collected
   for emergency contact purposes, such as in the event of an earthquake or other disaster.
3. the personal information of job applicants (new graduates, mid-career hires, and external partners)
   and the recruitment process.
4. the personal information of our former employees
   , contacting them regarding various procedures, and maintaining records related to social insurance, etc.
5. informational letters for our former employees'
   Lanchester Diaries.
6. personal information of customers who purchase our Lanchester Diary (a product we planned and produced)
   and dispatching staff to events, etc.

We will disclose the personal information we hold that is subject to disclosure (such as the individual's name, address, and telephone number) and the purpose of its use
. However, disclosure may not be possible in the following cases.

• If notifying the person concerned or making the information public could harm the life, body, property, or other rights and interests of the person concerned or a third party
• If notifying or disclosing the information to the individual may hinder the performance of our business operations
• When it is necessary to cooperate with a national or local government agency in carrying out duties prescribed by law, and notifying or publicly disclosing the information to the individual concerned may hinder the performance of those duties

Regarding personal information subject to disclosure held by our company, requests from the individual concerned or their representative for disclosure, correction, addition, deletion, suspension of use, or provision to third parties of personal information subject to disclosure, including the items and purpose of use of such information, should be submitted to the following designated disclosure request form (1) (fill in the required information) and required documents (2) and (3), along with the prescribed fee (actual postage costs) (4), to the designated request desk

(1) The prescribed Disclosure Request Form (please click below to download.)
» Request Form for Disclosure of Personal Information (pdf file)

(2) Documents that must be attached
Documents for identity verification: A copy of one of the following: driver's license*, passport*, or health insurance card
*Please be aware that your registered domicile is included in your driver's license or passport, or submit it in a way that conceals your registered domicile.

(3) In the case of a request by an agent: In addition to (1) and (2), please attach the following documents.
A power of attorney proving that the agent is acting on behalf of the individual (requires the principal's handwritten signature and seal)
Documents for verifying the agent: A copy of one of the following: driver's license*, passport*, or health insurance card
*Please be aware that your registered domicile is included in your driver's license or passport, or submit it in a way that conceals your
registered domicile. Note 1. The "Request Form for Disclosure of Personal Information," the documents required for identity verification, and the documents required for agent verification that you submit when making a request will only be used for the purpose of disclosure and will not be used for any other purpose.
Note 2. If there are any discrepancies in verifying the identity of the person making the request or their representative, and verification is not possible, we will not be able to respond to your request for disclosure, etc.

(4) Prescribed fee (actual postage costs)
If you wish to receive the response document by regular mail, please attach a return postage stamp to the return envelope. If you wish to receive it by registered mail, please enclose a return envelope (with return postage stamp attached) in addition to stamps equivalent to the actual cost of 300 yen for registered mail.

First Co., Ltd., General Affairs Department, Privacy Mark Office, 20F Chuo-dori FN Building, 1-3-8 Tokiwa-cho, Chuo-ku, Osaka 540-0028 , Japan TEL: 06-7639-2020 FAX: 06-7639-2021 Business Hours: 9:00 - 17:30 * * Saturdays, Sundays, national holidays, year-end/New Year holidays, and summer holidays will be closed on the next business day.